To: Board of Supervisors
Department or Agency Name(s): Sonoma County Public Infrastructure, Child Support Services
Staff Name and Phone Number: Johannes J. Hoevertsz - SPI, 707-565-2550; Gigi Mertle - DCSS, 707-565-4140
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Fourth Amendment to Lease for Department of Child Support Services at 3725 Westwind Blvd, Suite 200, Santa Rosa
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Recommended Action:
Recommended action
Authorize the Clerk of the Board to publish notice of intent to execute a Fourth Amendment to a Lease with 3725 Westwind SR LLC, as Landlord, for 17,866 square feet of office space at 3725 Westwind Blvd, Suite 200, Santa Rosa.
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Executive Summary:
The Director of Public Infrastructure, in consultation with the Department of Child Support Services, requests authorization to publish a notice of the Board’s intent to execute a Fourth Amendment to a Lease with 3725 Westwind SR LLC for the Department of Child Support Services use of 17,866 square feet of office space at 3725 Westwind Blvd, Suite 200, Santa Rosa.
If approved, the proposed amendment would extend the existing lease term for five years, at an initial monthly rent of $34,838.70 ($1.95 per square foot). Rent would increase 3% per year for the remainder of the lease term, and the County would retain the right to terminate the lease, with or without cause, upon 180 days’ written notice. Public Infrastructure and Child Support Services recommend approving the amendment as Board approval of the Lease will enable the Department of Child Support Services to avoid relocation costs and service disruptions, achieve a decrease in rent, and receive tenant improvements paid and provided by the landlord.
Discussion:
The Department of Child Support Services (“DCSS”) has occupied 17,866 square feet of office space at 3725 Westwind Blvd, Suite 200, Santa Rosa since 2010. The existing lease is set to expire May 30, 2027. DCSS, supported by the Sonoma County Public Infrastructure Department, initiated lease extension discussions with the Landlord (3725 Westwind RE LLC) in June 2026, to avoid relocation costs and service disruptions, reduce rent, and receive tenant improvements provided and paid for by the Landlord. Negotiations continued through September 2026 and resulted in the proposed Fourth Amendment.
Lease Amendment.
The proposed Fourth Amendment between 3725 Westwind SR LLC, as Landlord, and the County of Sonoma, as Tenant, contains the following key provisions:
1. Five-year lease extension from June 1, 2027, through May 30, 2032;
2. Initial monthly rent of $34,838.70 ($1.95 per square foot), a 6.67% rent reduction from the previous year’s rent;
3. 3% annual rent increases;
4. Landlord, at Landlord’s sole expense, shall provide new carpet and paint throughout the premises prior to commencement of the extension term;
5. County has responsibility for utilities in addition to rent; and
6. All other terms of the existing Lease remain unchanged, including County’s right to terminate, with or without cause, upon 180 days written notice.
Project Costs and Construction Schedule.
All improvements to be completed by Landlord at Landlord’s sole expense prior to commencement of the extension term.
Procedural Authority. Government Code Section 25350 requires the County to publish notice of the Board’s intent to enter into a lease or lease amendment valued at more than $50,000 for three successive weeks prior to execution. If the Board approves the recommended action, the proposed amendment will return to the Board on or after December 8, 2026, for consideration and approval.
Strategic Plan:
N/A
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
07/09/24 - Authorize Public Infrastructure Director to execute Third Amendment to Lease.
05/14/24 - Declare intent to enter into Third Amendment to Lease.
01/05/21 - Authorize General Services Director to execute First Amendment to Lease.
12/08/20 - Declare intent to enter into First Amendment to Lease.
12/14/10 - Authorize General Services Director to execute Lease.
11/09/10 - Declare intent to enter into Lease.
Fiscal Summary
|
Expenditures |
FY 26-27 Adopted |
FY 27-28 Projected |
FY 28-29 Projected |
|
Budgeted Expenses |
$34,838.70 |
$419,136.36 |
$431,999.88 |
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
$34,838.70 |
$419,136.36 |
$431,999.88 |
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
$34,838.70 |
$419,136.36 |
$431,999.88 |
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$34,838.70 |
$419,136.36 |
$431,999.88 |
Narrative Explanation of Fiscal Impacts:
There is no fiscal impact associated with approving and authorizing publication of the notice of intent to execute the Fourth Amendment to Lease. This action only initiates the legally required notice period and does not authorize execution of the amendment or commit the County to additional expenditures.
If approved expenditures associated with this lease extension are included in the FY 2026-27 Child Support Services (11555-12010101) Adopted Budget. Lease expenses will also be included in Department Recommended budgets in future fiscal years. Funding for this lease is provided through grant reimbursements from the State of California.
Fiscal impacts of the proposed lease amendment will be presented when the item is returned to the Board for consideration and approval.
Narrative Explanation of Staffing Impacts (If Required):
None.
Attachments:
1 - Fourth Amendment to Lease between 3725 Westwind SR LLC as Landlord and the County of Sonoma as Tenant
2 - Notice Of Intent to Amend Lease
3 - Rent Cost Estimate
Related Items “On File” with the Clerk of the Board:
3725 Westwind, Suite 200 Lease
First Amendment to Lease
Second Amendment to Lease
Third Amendments to Lease