To: Sonoma County Board of Supervisors, Board of Directors of the Sonoma County Water Agency, Board of Commissions of the Community Development Commission, and Board of Directors of the Sonoma County Agricultural Preservation and Open Space District
Department or Agency Name(s): Human Resources
Staff Name and Phone Number: Kristin Kelly (707) 565-3145
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Amendments to Organizational Development and Training Vendor Agreements
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Recommended Action:
Recommended action
Authorize the Director of Human Resources to execute amendments to the existing agreements with 16 Organizational Development and Training vendors, extending each of the contract terms 12 months, from July 1, 2023, through June 30, 2024, with maximums of $150,000 per agreement, with the Human Resources Director having delegated authority to increase the spending cap by no more than $50,000 on any of the agreements if necessary, during the term.
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Executive Summary:
The requested Board action authorizes the Human Resources Director to amend existing agreements with 16 Organizational Development and Training vendors for the period July 1, 2023, through June 30, 2024. The current contracts are due to expire on June 30, 2023. The contracts were selected through a competitive Request for Proposal (RFP) process in 2018. The Board authorized the Human Resources Director to execute the agreements effective July 1, 2018, through June 30, 2021, with an option to renew for two additional one-year terms, through June 30, 2023, at the discretion of the Human Resources Director.
These agreements are all fee-for service contracts with no minimum amount of work guaranteed to any firm and service agreements are paid by the requesting department. Each contract has a maximum of $150,000 per 12-month term with the Human Resources Director having delegated authority to increase the spending cap by no more than $50,000 on any of the agreements if necessary, during the term. Amending the existing agreements for an additional one-year term will allow time for staff to conduct an RFP while providing continuity to departments with on-going projects as well as the development of new County-wide training programs in alignment with the County’s Organizational Excellence strategic pillar.
Discussion:
Human Resources has agreements with consultants with expertise in organizational development, employee relations, coaching, and employee development related training. By way of referral by Human Resources, County Departments may access these services when needed. Additionally, Workforce Development utilizes these consultants to develop and deliver training to County employees. The agreements provide an efficient and cost-effective way to provide training and address employment matters that central Human Resources is not able to provide given its staffing complement and the size of the County’s workforce.
County departments, including central Human Resources have utilized all of the 16 existing consultants for either organizational development or training. These existing consultants have the expertise and knowledge of the County to provide these services in an effective, cost-efficient manner. The existing training vendors have conducted employee development training classes on a variety of subjects.
Following is the list of the 16 currently contracted Organizational Development and/or Training vendors for the requested 12-month amendments:
• Be Well Network, LLC
• B. J. Bischoff
• The Consulting Team
• CPS HR Consulting
• Delia & Associates
• The Halle Group
• Hatchuel Tabernik Associates
• The HR Matrix
• Leap Solutions, LLC
• Liebert Cassidy Whitmore
• Moore Iacofano Goldsman
• Nelson Communications
• Oxford Computer
• Personnel Perspective
• Praxis Human Systems
• TBEnterprises
Strategic Plan:
This item directly supports the County’s Five-year Strategic Plan and is aligned with the following pillar, goal, and objective.
Pillar: Organizational Excellence
Goal: Goal 3: Become an employer of choice with a diverse workforce that reflects our community, and an employer with a positive work culture that builds engaged and developed employees.
Objective: Objective 3: Support employee professional growth and retention by investing in high quality training, development, and leadership programs.
Amending the existing agreements supports implementation of the County’s 5-year Strategic Plan. As part of meeting the Organizational Excellence, Goal 3, Objective 3, Workforce Development staff is in the process of developing an entry/middle management employee development program and is utilizing the existing training consultants to design and deliver content. Amending the existing agreements with the current vendors will enable the program development to continue without interruption or increased cost.
Prior Board Actions:
8/9/2022: Amendment to Agreement for Organizational Development Consultant
6/11/2018: Authorized HR Director to execute agreements with 23 firms for Workforce Development services effective July1, 2018 through June 20, 2021, with an option to renew for two additional one-year terms at the discretion of the HR Director. Authorized the HR Director to increase the spending cap of $150,000 by no more than $50,000 per fiscal year on any of the agreements if necessary, during the term.
Fiscal Summary
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Narrative Explanation of Fiscal Impacts:
The agreements are all fee for service agreements and will be absorbed by the departmental budgets utilizing the services. Departments using these agreements determine their ability to pay for services based on their existing budgets and are billed directly by vendors.
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Draft Agreements
Related Items “On File” with the Clerk of the Board:
1. Original Agreement - Board Date 1/29/2019, Agenda Item 18
2. First Amendment - Board Date 1/26/2021, Agenda Item 19; 2020-1341
3. Second Amendment - Board Date 1/26/2021, Agenda Item 19; 2020-1341