To: Board of Supervisors, Board of Directors
Department or Agency Name(s): County Administrator’s Office
Staff Name and Phone Number: Natalie Brunamonte, 707-565-8565
Vote Requirement: 4/5th
Supervisorial District(s): Countywide
Title:
Title
Re-budget funds for Climate and Strategic Plan projects previously approved by the Board of Supervisors
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Recommended Action:
Recommended action
Adopt a Concurrent Resolution adjusting the FY2023-24 Budget Appropriations by $19.7 million for Strategic Plan and Climate Projects approved in prior fiscal years. (4/5th Vote Required)
end
Executive Summary:
The Board of Supervisors has approved almost 60 projects over the past two fiscal years related to the Strategic Plan and Climate Projects; most of these projects are multi-year in nature. Because the amount of work that will be completed in a given year is not known at the time of budgeting, funding for these projects was not included in the FY2023-24 Adopted Budget. At the close of FY2022-23, an analysis of actual spending was completed, and the amount of funds needed to continue work into FY2023-24 was determined. This item recommends re-budgeting these funds in FY2023-24 to allow work on these projects to continue on a timely basis. All re-budgeted projects in this item are consistent with prior Board direction. This item is being presented at this time, as opposed to Quarter 1 Consolidated Budget Adjustments (CBAs), due to the fact that departments require appropriations sooner in order to seamlessly continue providing services. Quarter 1 CBAs will be presented on October 17.
The total amount being rolled forward is $9.87 million, including $4.69 million in Climate project funding and $5.18 million in Strategic Plan project funding. Because these funds are maintained in a different fund than in which they are used, there are also $9.87 million in transfers to move these funds, leading to a total budget adjustment of $19.73 million.
Discussion:
The projects re-budgeted with this Board item include 20 Climate Projects. Climate Projects were funded out of a $10 million allocation of the 2017 PG&E Settlement funds made by the Board on May 11, 2021. The Board approved specific projects to fund from this allocation on February 1, 2022 and October 25, 2022. A total of $4,668,226.54 is being rolled forward for these projects. Staff will present a detailed status report of all Climate Projects at a future Board date. A listing of roll forward balances for each project is available in Attachment A.
Another 38 projects will have funds re-budgeted associated with the Strategic Plan. The projects were funded with allocations the Board made using discretionary funds in FY2021-22 and FY2022-23 ($5 million each year, for a total of $10 million). The Board approved specific projects on February 1, 2022 and February 7, 2023. A total of $5,177,475 is being rolled forward for these projects. Staff will present a report on the Strategic Plan in February, 2024. A listing of roll forward balances for each project is available in Attachment A.
Between these two areas, a total of $9,865,701 is being re-budgeted. Because funding is housed in a centralized fund and must be transferred to appropriate departments for expenditures, the total budget adjustment is for twice this amount, or $19,731,402.
Strategic Plan:
N/A
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
February 7, 2023: Approved Round 2 Strategic Plan Projects
October 25, 2022: Approved Round 2 Climate Projects
September 13, 2022: Approve Re-budget of Round 1 Climate and Strategic Plan projects for FY2022-23
February 1, 2022: Approved Round 1 Strategic Plan and Climate Projects
May 21, 2021: Approved Use of 2017 PG&E Settlement funds for Climate Projects
Fiscal Summary
|
Expenditures |
FY23-24 Adopted |
FY24-25 Projected |
FY25-26 Projected |
|
Budgeted Expenses |
|
|
|
|
Additional Appropriation Requested |
$19,731,402 |
|
|
|
Total Expenditures |
$19,731,402 |
|
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
|
|
|
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
$19,731,402 |
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$19,731,402 |
|
|
Narrative Explanation of Fiscal Impacts:
The $9,865,701 that will be spent on these projects exists as fund balance in the Reserved Purpose fund. The total budgetary appropriations adjustments are $19,731,402, which includes both the appropriations to transfer funding from this fund to relevant departments and for the expenses within the operating departments.
Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Attachment A - Project Roll Forward Details
Attachment B - Resolution
Related Items “On File” with the Clerk of the Board:
None