To: Sonoma County Board of Supervisors
Department or Agency Name(s): Public Infrastructure
Staff Name and Phone Number: Johannes J. Hoevertsz, SPI, 707-565-2550
Vote Requirement: Majority
Supervisorial District(s): Fifth
Title:
Title
License renewal for Russian River Chamber of Commerce & Visitors Center for use of the Guerneville Bridge & Plaza
End
Recommended Action:
Recommended action
A) Authorize the Director of Sonoma Public Infrastructure to execute an amendment to the License Agreement with the Russian River Chamber of Commerce & Visitors Center (“Chamber”), for use of the Guerneville Plaza and Bridge (Premises) for Chamber-sponsored special events throughout the year. The amendment extends the term through August 3, 2026, and provides with two, 1-year options to further extend the term through August 3, 2028.
B) Make findings as required by Government Code Section 26227 that the proposed license amendment is necessary to meet the social needs of the population of Sonoma County, and that the County does not need the Premises during the term of the license agreement.
(Fifth District)
end
Executive Summary:
This matter involves the extension of a license agreement with the Russian River Chamber of Commerce & Visitors Center, who utilize the Guerneville Bridge and Plaza (the Premises), to host special events for the benefit of the local community and visitors to the lower Russian River and West County. In addition to hosting these events for the general public, the Chamber will pay annual rent of $151 in accordance with the proposed amendment. The Chamber would be responsible to clean and restore the Premises after each use, and for repair costs for any damages(s) to the Premises, resulting from Licensee’s use.
Discussion:
In August 2020, your Board authorized execution of a new license agreement with the Russian River Chamber & Visitors Center to utilize the Guerneville Plaza and Bridge for Chamber-sponsored special events for the local community and visitors of Sonoma County. Events have included farmers markets, art shows, the annual Christmas tree-lighting ceremony, the River Arts Festival in June, and the “Feast Above The River” held in October.
The term of the agreement expires on August 3, 2023, and the Chamber has requested extension of the term. The proposed amendment extends the term through August 3, 2026, with two, 1-year options to further extend the term through August 3, 2028. Each year during the term of the agreement, the Chamber will submit an annual calendar of events which will be approved by Sonoma Public Infrastructure/Sonoma County Transit. In consideration of the agreement, the Chamber provides these community events for the benefit of the residents and visitors of Sonoma County, and the Chamber pays $151 each year for use of the Guerneville Bridge and Plaza.
Public interest. Section 26227 of the Government Code allows the County to enter into the license amendment with the Chamber, provided the Board makes the finding that the Agreement is necessary to meet the social needs of the population of the County, and that the County does not need the Premises during the term of the Agreement. The provision of the Agreement and the subject extension of the Agreement will help to promote the social and economic needs of the County. The Chamber sponsors community events that are open to the general public and which promote local artists, agriculture and businesses in the local lower Russian River/Guerneville and West County area. The County does not have a need for the Premises during the proposed term extension with the Chamber, and there is no other planned or proposed use for the Premises by the County during the term of the Agreement.
Strategic Plan:
N/A.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
08/04/20 Authorized the General Services Director to execute a new license agreement; made findings as required by Section 26227
Fiscal Summary
|
Expenditures |
FY 23-24 Adopted |
FY24-25 Projected |
FY 25-26 Projected |
|
Budgeted Expenses |
0 |
0 |
0 |
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
0 |
0 |
0 |
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
0 |
0 |
0 |
|
State/Federal |
|
|
|
|
Fees/Other |
$151 |
$151 |
$151 |
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$151 |
$151 |
$151 |
Narrative Explanation of Fiscal Impacts:
Revenue associated with this Board Item will be recognized in the Road Maintenance budget (11051-34010102) per Board Resolution 2020-0692 dated August 4, 2020.
Narrative Explanation of Staffing Impacts (If Required):
None.
Attachments:
1 - Site Plan
2 - Copy of proposed license amendment
Related Items “On File” with the Clerk of the Board:
None.