To: Board of Directors, Sonoma County Water Agency, Russian River County Sanitation District
Department or Agency Name(s): Russian River County Sanitation District
Staff Name and Phone Number: Doug Messenger 707-547-1952
Vote Requirement: Majority
Supervisorial District(s): Fifth
Title:
Title
Above Ground Fuel Tank Design
End
Recommended Action:
Recommended action
Authorize Sonoma County Water Agency’s General Manager acting on behalf of Russian River County Sanitation District to execute an agreement with Water Systems Consulting, Inc., in a form approved by County Counsel, for engineering and design through December 31, 2025, in the not-to-exceed amount of $246,142. (Fifth District)
end
Executive Summary:
The underground diesel fuel tank at the Russian River main lift station provides fuel for the backup power supply generator. This project proposes to replace the underground tank with an above ground tank by 2025 to meet current health and safety code requirements.
Discussion:
HISTORY OF ITEM/BACKGROUND
Effective September 25, 2014, Senate Bill (SB) 445 (Stats. 2014, Ch. 547) changed the underground storage tank (UST) regulatory program regarding design and construction of USTs. This change requires underground storage tanks that do not meet the requirements of Health and Safety Code Section 25291(a)(1)-(6) to be permanently closed on or before December 31, 2025.
The existing underground storage tank for fuel to power the backup generator at the Russian River County Sanitation District (District) main lift station was originally installed prior to 1984, when regulation had allowed for single-walled underground fuel tanks. The tank provides fuel to the diesel generator that provides backup power to the main lift station pumps during power outages. This assures the continued delivery of wastewater from the entire District to the treatment plant on the other side of the Russian River.
To comply with Health and Safety Code, and to continue to retain fuel storage for emergency power generation, the single-walled underground storage tank must be replaced. The most practical solution will be to install a new, fully compliant storage tank above ground near the same location on the District-owned parcel.
Penalties for systems out of compliance are $500 to $5,000 per day per underground storage tank.
SELECTION PROCESS
Water Systems Consulting, Inc., (Consultant) was selected from a list of qualified consultants developed from a competitive selection process. Attached is a memo that explains the competitive selection process.
Consultant was selected from the qualified list for the subject work because Consultant was available in the timeframe needed and provided a scope of work that met District’s requirements for this Project.
SERVICES TO BE PERFORMED
Under the agreement, Consultant will develop design documents for the removal and replacement of the 1,000-gallon diesel underground storage tank at District’s Main Lift Station. The replacement tank will be an above ground storage tank, complete with new fuel piping, instrumentation, and controls.
The cost of services will not exceed $246,142; the term end date is December 31, 2025.
The agreement includes two options for District to extend the term for a period of one year each by providing written notice to Consultant thirty days in advance of the expiration date of the agreement and of the first extension option. The extension will be formalized in an amended agreement or amendment signed by District and Consultant.
County of Sonoma Strategic Plan Alignment
N/A
Sonoma Water Strategic Plan Alignment
Wastewater Treatment and Water Reuse, Goal 1: Improve operational reliability of wastewater treatment and water reuse systems.
The Project will ensure continued delivery of wastewater for treatment while meeting regulatory requirements.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
None
Fiscal Summary
|
Expenditures |
FY23-24 Adopted |
FY24-25 Projected |
FY25-26 Projected |
|
Budgeted Expenses |
$246,142 |
|
|
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
$246,142 |
|
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
|
|
|
|
Fees/Other |
$246,142 |
|
|
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$246,142 |
|
|
Narrative Explanation of Fiscal Impacts:
Budgeted amount of $246,142 is available from FY 2023/2024 appropriations for the Russian River County Sanitation District Construction fund. No additional appropriation is required.
|
Staffing Impacts: |
|
|
|
|
Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Competitive Selection Process Memo
Related Items “On File” with the Clerk of the Board:
None