To: Board of Supervisors of the County of Sonoma, Board of Directors of the Sonoma County Water Agency, Board of Commissioners of the Community Development Commission, and Board of Directors of the Sonoma County Agricultural Preservation and Open Space District
Department or Agency Name(s): Human Resources Department
Staff Name and Phone Number: Spencer Keywood, 707-565-3568
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Miscellaneous Classification, Compensation, and Allocation Changes
End
Recommended Action:
Recommended action
A) Adopt a Concurrent Resolution amending the Salary Resolution 95-0926, Salary Tables, to adjust the salaries of Director of Child Support Services and Director of Health Services, effective May 25, 2021.
B) Approve the revised classification specifications of Director of Child Support Services and Director of Health Services, effective May 25, 2021.
end
Executive Summary:
The County’s Human Resources Department is responsible for managing the County-wide classification and compensation structure. Components of this responsibility include ensuring employees are appropriately classified, administering the County’s Compensation Plan, and assisting departments with organizational changes when they involve classification reviews. Regularly, the department conducts classification and compensation analyses, and develops reports and presents recommendations to incumbents, unions, departments, and in many situations the Civil Service Commission. Ensuring employees are appropriately classified and having a sound classification plan results in the County’s ability to attract and retain a highly qualified, engaged workforce charged with providing the most efficient services possible for our community.
In resolutions before you today, Human Resources seeks approval to revise the specifications and adjust the salaries of the classifications of Director of Child Support Services and Director of Health Services in preparation for upcoming recruitment efforts.
Discussion:
Classification is a method for categorizing jobs based on duties, responsibilities, and a variety of other factors. A classification plan contains all of the classifications in the agency and forms the basis for setting job expectations, consistent and fair job entrance requirements, equitable compensation, and plays an important role in the budget. Human Resources is responsible for managing the County’s classification plan by evaluating job descriptions for vacant, filled, and new positions to ensure that they are assigned to the appropriate classifications. Positions are assigned, or allocated, to departments based on Human Resources’ determination of the appropriate classification.
The majority of the County’s positions/classifications are in the County’s Civil Service System. Therefore, most classification changes and new classifications are reviewed and approved by the Civil Service Commission, and the Board has final approval authority prior to the implementation of any classification changes. However, four agencies (i.e., Agricultural Preservation and Open Space District, Community Development Commission, Sonoma County Fair, and Sonoma County Water Agency) are not governed by the County’s Civil Service System, and the Board has sole authority for the related classification and compensation issues.
Director of Child Support Services and Director of Health Services
In preparation for upcoming recruitments, Human Resources reviewed the classification specifications and conducted a compensation analysis for the Director of Child Support Services and the Director of Health Services. An accurate and up-to-date classification specification provides an organization with the necessary tools for successfully administering recruitment, performance management, compensation, and succession planning programs. Compensation analysis ensures positions are compensated fairly for the work performed and that salaries are in alignment with the comparator labor market. A fair and competitive salary is a necessary component in ensuring the County is able to recruit and retain a well-qualified workforce to serve the needs of our community and affirms the County’s commitment to compensating its employees in a manner that reflects and furthers workforce equity, retention, diversity, and stability.
Human Resources found that the classification specifications were last revised in 2002 and 1994, respectively, and, to varying degrees, do not accurately reflect current industry nomenclature and best practices; appointing authority, reporting requirements, and organizational structure; scope of duties performed; the knowledge and abilities, and the minimum qualifications necessary upon entry. Additionally, the Director of Health Services is no longer required to serve in the capacity of Local Mental Health Director, a role performed by the Behavioral Health Medical Director. Therefore, the individual who is appointed as the next Director does not need to meet the requirements of the California Administrative Code/Code of Regulations to serve in such capacity.
Human Resources has recommended edits to both of the classification specifications. These edits been reviewed and approved by the County Administrator. Human Resources seeks the Board’s approval to revise the specifications as presented.
For the compensation analysis, Human Resources evaluated the total compensation package of both positions in comparison to the eleven (11) agencies used as the County’s comparator labor market. Human Resources found that the Director of Child Support Services is compensated 2.8% below the market average and the Director of Health Services is compensated 4.1% below the market average. Given that each position is scheduled to receive a 2% cost of living adjustment on June 1, 2021, Human Resources, in consultation with the County Administrator, is recommending salary adjustments of 0.8% and 2.1%, respectively, at this time. Based on these recommendations, the salaries should be set as follows:
• Director of Child Support Services should be set at $15,559/monthly I-Step
• Director of Health Services should be set at $20,619/monthly I-Step
Human Resources seeks the Board’s approval to amend Salary Resolution 95-0926, Salary Tables, to adjust the salaries for both positions as recommended.
Prior Board Actions:
Throughout the year, Human Resources submits several Miscellaneous Classification, Compensation, and Allocation Change Board Items that require Board approval in order to be fully adopted and implemented.
Fiscal Summary
|
Expenditures |
FY 20-21 Adopted |
FY21-22 Projected |
FY 22-23 Projected |
|
Budgeted Expenses |
DCSS: $303 DHS: $590 |
DCSS: $1,482 DHS: $5,112 |
DCSS: $1,482 DHS: $5,112 |
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
$893 |
$6,594 |
$6594 |
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
DCSS: $303 |
DCSS: $1,482 |
DCSS: $1,482 |
|
Fees/Other |
DHS: $590 |
DHS: $5,112 |
DHS: $5,112 |
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$893 |
$6,594 |
$6,594 |
Narrative Explanation of Fiscal Impacts:
Department of Child Support Services
The $1,482 annual cost increase has minimal fiscal impact. No additional FY 21/22 appropriations are needed due to salary savings.
Department of Health Services
Health Services has sufficient appropriations for FY 20/21 and FY 21/22 for the increase of $426/month. Future budgets will include the appropriations based upon labor estimates provided through SCLabor during the budgeting process.
|
Staffing Impacts: |
|
|
|
|
Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
|
None |
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|
|
|
|
|
|
|
|
|
|
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Narrative Explanation of Staffing Impacts (If Required):
Department of Child Support Services
There are no anticipated staffing impacts.
Department of Health Services
There are no anticipated staffing impacts.
Attachments:
1. Resolution 1: Concurrent Resolution amending the Salary Resolution 95-0926, Salary Tables, to adjust the salaries of Director of Child Support Services and Director of Health Services.
2. Resolution 1: Attachment A - Appendix A - Salary Tables
3. Director of Child Support Services Class Specification
4. Director of Health Services Class Specification
Related Items “On File” with the Clerk of the Board:
None