To: Board of Supervisors, County of Sonoma
Department or Agency Name(s): Emergency Management
Staff Name and Phone Number: Jeffrey DuVall, CEM / 707-565-1152
Vote Requirement: 4/5th
Supervisorial District(s): All Districts
Title:
Title
Amendment to Memorandum of Understanding with the City and County of San Francisco for the Distribution of FY24 Bay Area Urban Area Security Initiative Grant Funds
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Recommended Action:
Recommended action
A) Authorize the Director of Emergency Management to execute an Amendment to the Urban Areas Security Initiative (UASI) Memorandum of Understanding with the City and County of San Francisco for the receipt of an additional $60,000 UASI regional grant funds, for a new total of $98,000.
B) Authorize the Director to execute any future subsequent modifications and extensions to accept additional grant funds in an amount not to exceed $106,463, for a total not to exceed $204,463, through December 31, 2026, with CEO concurrence and in a form approved by County Council.
C) Adopt a Budget Resolution authorizing additional Fiscal Year 2026-27 budget appropriations in the amount of $60,000 for grant program revenue and expenditures.
(4/5th Vote Required)
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Executive Summary:
The Amendment to the Memorandum of Understanding (MOU) between the Sonoma County Department of Emergency Management (DEM) and the City and County of San Francisco authorizes additional funding to be awarded to Sonoma County for the Urban Areas Security Initiative (UASI) Fiscal Year 2024. Utilizing federal homeland security grant funds, Bay Area UASI is a regional program for the prevention, protection against, response to, and recovery from terrorist incidents and catastrophic events. The City and County of San Francisco serves as the UASI program fiscal agent, with the County of Sonoma as a grant sub-recipient. The UASI program is additionally awarding $60,000 to the County of Sonoma for a mobile vehicle barrier trailer system.
Discussion:
The United States Department of Homeland Security administers a Homeland Security Grant Program, which includes the UASI Program (Program). The Program addresses the unique planning, equipment, training, and exercise needs of high-threat, high-density urban areas and assists those areas in building an enhanced and sustainable capacity to prevent, protect against, respond to, and recover from threats, acts of terrorism, and natural disasters such as earthquakes and wildfires. The City and County of San Francisco acts as the fiduciary agent for federal funds distributed for approved projects. Sonoma County DEM is a sub-recipient for project reimbursement-based funds outlined in the parameters and deliverables of the Memorandum.
The UASI Fiscal Year 2024 program had previously awarded $38,000 to the County of Sonoma for the replacement/upgrade of one of three Communications Service Monitors used for performance testing and troubleshooting of public-safety communication systems. UASI is awarding an additional $60,000 to the County of Sonoma for the procurement of a mobile vehicle barrier safety system. The performance period for the UASI Fiscal Year 2024 award has been extended to November 1, 2024, through December 31, 2026.
This item also requests authorization for the Director of Emergency Management to execute any future subsequent modifications or extensions to this Memorandum of Understanding with the City and County of San Francisco to accept Urban Area Security Initiative grant funds for Program Year 2024 in an amount not-to-exceed $106,463, which is 20 percent (20%) of the North Hub total award of $532,317 through December 31, 2026, should additional funds become available during the performance period. Award allocations to the five participating North Hub agencies occasionally go unspent for various reasons during the annual performance period. The balance of these unspent funds can then be redistributed amongst North Hub partners in an amount not to exceed one-fifth each of the total North Hub allocation. Should additional funds be awarded, DEM will confer on acceptance and scope with the CEO and ensure future amendments are in a form approved by County Council.
Mobile Vehicle Barrier Trailer System
The Mobile Barrier Trailer system allows DEM to have deployable equipment to secure public events, high-risk areas, and critical infrastructure, mitigating potential vehicle-based terrorist attacks or threats, and enhancing public safety. The project will enhance operational coordination and will be used to deliver the mobile barriers and accessories that are capable of providing enhanced physical security to sites within the region. The trailer system contains eight protective barricades that can be deployed in under ten minutes. Additionally, the equipment can assist neighboring jurisdictions through mutual aid, further extending its benefits to the broader region.
The Board has approved all prior initiative funding beginning in FY2006-07. Since the inception of the Memorandum, Sonoma County has received almost $6 million in grant funds and property transfers from the Program.
Strategic Plan:
This item directly supports the County’s Five-year Strategic Plan and is aligned with the following pillar, goal, and objective.
Pillar: Resilient Infrastructure
Goal: Goal 4: Implement countywide technological solutions to promote resiliency and expand community access.
Objective: Objective 1: Strengthen critical communications infrastructure, interoperability, and information technology tools relied upon during disasters.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
12/10/2024: Approved the FY24 MOU with the City and County of San Francisco.
Fiscal Summary
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Expenditures |
FY26-27 Adopted |
FY27-28 Projected |
FY28-29 Projected |
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Budgeted Expenses |
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Additional Appropriation Requested |
$60,000 |
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Total Expenditures |
$60,000 |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
$60,000 |
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Fees/Other |
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Use of Fund Balance |
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General Fund Contingencies |
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Total Sources |
$60,000 |
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Narrative Explanation of Fiscal Impacts:
The grant award amendment will be budgeted for in the current fiscal year 2026-27 with the attached Budget Resolution. Any remaining unspent funds will be returned to the fiscal agent.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
None.
Attachments:
1) Budget Resolution
2) Amendment to MOU with the City and County of San Francisco FY24
Related Items “On File” with the Clerk of the Board:
None.