To: Boards of Directors, Sonoma County Water Agency, Russian River County Sanitation District, and Sonoma Valley County Sanitation District
Department or Agency Name(s): Sonoma County Water Agency, Russian River County Sanitation District, and Sonoma Valley County Sanitation District
Staff Name and Phone Number: Jens Salzgeber (707) 524-1172
Vote Requirement: Majority
Supervisorial District(s): All
Title:
Title
IBM Maximo Asset Management System with Mobility Website Hosting and Related Services
End
Recommended Action:
Recommended action
Authorize Sonoma County Water Agency’s General Manager, acting on behalf of Sonoma County Water Agency, Russian River County Sanitation District, and Sonoma Valley County Sanitation District, to execute an agreement with Intelligent Technology Solutions, LLC, for IBM Maximo Asset Management system with mobility website hosting and related services through August 15, 2023, in the not-to-exceed amount of $450,000.
end
Executive Summary:
Sonoma Water uses Maximo to track asset maintenance and costs within Sonoma Water's water transmission, wastewater, fleet, facilities, and hydroelectric enterprises. Under this Agreement, Intelligent Technology Solutions, LLC will assist Sonoma Water in renewing Maximo licensing and provide mobility hosting as well as service and support for Sonoma Water’s Maximo system.
Discussion:
HISTORY OF ITEM/BACKGROUND
Sonoma Water provides a safe and reliable water supply for approximately 600,000 people in Sonoma and northern Marin counties, operates eight sanitation zones and districts and one hydroelectric power plant, operates and maintains service vehicles and heavy equipment, and maintains 75 miles of constructed flood control channels.
Since 1997, Sonoma Water has used Maximo to manage assets and provide document control functions related to asset management. The web-based version of this software allows the software and related databases to be stored and managed remotely by a third party over a secure internet connection.
SELECTION PROCESS
On May 7, 2020, Sonoma Water issued a Request for Proposals (RFP) to the following three firms:
1. BPD Zenith, Houston, TX
2. McLanSys, Campbell, CA
3. Intelligent Technology Solutions, LLC, Marietta, GA
The RFP was also posted on Sonoma County Water Agency and County of Sonoma Purchasing Department websites.
The four firms listed below submitted Proposals.
1. BPD Zenith
2. Electronic Data, Inc., St. Petersburg, FL
3. Genesis Solutions, Spring, TX
4. Intelligent Technology Solutions, LLC
The following criteria were used to evaluate each firm:
• Professional qualifications and demonstrated ability to perform the work
• Responsiveness to the work requirements
• Exceptions to standard terms in the sample agreement
• Thoroughness of proposal
Intelligent Technology Solutions, LLC (Service Provider) was selected to perform the work because Service Provider provided statements of experience and knowledge that covered all areas of expertise required by Sonoma Water. Furthermore, Service Provider is an IBM Gold Business Partner that has extensive experience in integration work, report writing, training, and designing solutions.
Sonoma Water may seek to amend or enter into subsequent agreement(s) with Board approval if required, relying upon this competitive selection process, after the preliminary or initial work is completed.
SERVICES TO BE PERFORMED
Under the proposed agreement, Service Provider will assist Sonoma Water in renewing Maximo licensing and provide mobility hosting as well as service and support for Sonoma Water’s Maximo system.
Prior Board Actions:
7/24/2018: Approved agreement between Sonoma Water and Intelligent Technology Solutions, LLC, for remote website hosting and related services for IBM Maximo Asset Management software. Cost $282,000; term end July 31, 2020.
07/19/2016: Approved agreement between Sonoma Water and Vistronix, LLC for Remote Website Hosting and Services for IBM Maximo Asset Management Software. Cost $227,600; term end July 31, 2018
11/14/2014: Approved agreement between Sonoma Water and Vistronix, LLC for Remote Website Hosting and Services for IBM Maximo Asset Management Software. Cost $139,000; term end July 31, 2016
Fiscal Summary
|
Expenditures |
FY 20-21 Adopted |
FY21-22 Projected |
FY 22-23 Projected |
|
Budgeted Expenses |
$450,000 |
|
|
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
$450,000 |
|
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
|
|
|
|
Fees/Other |
$450,000 |
|
|
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$450,000 |
|
|
Narrative Explanation of Fiscal Impacts:
Budgeted amount of $450,000 is available from FY 2020/2021 appropriations for the Water Transmission Fund ($292,500), the Sonoma Valley County Sanitation District Operations Fund ($67,500), and the Russian River County Sanitation District Operations Fund ($45,000), and Facilities Fund ($45,000). No additional appropriation is required.
|
Staffing Impacts: |
|
|
|
|
Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Attachment 1: Agreement with Intelligent Technology Solutions,
Related Items “On File” with the Clerk of the Board:
None.