To: Board of Supervisors
Department or Agency Name(s): Sonoma County Public Infrastructure
Staff Name and Phone Number: Johannes J. Hoevertsz, 707-565-2550
Vote Requirement: Majority
Supervisorial District(s): First, Fourth, Fifth
Title:
Title
Amendment to Agreement No. 17-DRMIT-17008 for CDBG-MIT Funds
End
Recommended Action:
Recommended action
Adopt a Resolution approving the proposed Amendment to the Standard Agreement with the California Department of Housing and Community Development (HCD), Agreement No. 17-DRMIT-17008 for the Community Emergency Resource Centers project, to extend the Agreement term through August 31, 2031 and increase the Agreement amount by $3,522,407, for a new, maximum grant amount $10,964,033.
end
Executive Summary:
In January 2022, the County of Sonoma entered into Standard Agreement No. 17-DRMIT-17008 with HCD for CDBG-MIT funds to be used for the Community Emergency Resilience Centers (CERCs) project. The Standard Agreement was in the amount of $7,441,626 and a term ending February 28, 2026.
SPI has been working with HCD to increase project funding under the agreement and to extend the term of the grant. If adopted, the attached Resolution will allow the County Executive Officer or designee to execute the proposed amendment to the Agreement, to increase the grant amount by $3,522,407 for a new, not exceed amount of $10,964,033, and new term ending August 31, 2031.
Discussion:
In May of 2021, the Board adopted a Resolution authorizing designated County Departments to apply for funding; accept allocations of funding; execute grant agreement(s), and any amendments thereto; and execute for and on behalf of the County of Sonoma, any actions necessary for obtaining funding provided by the State of California’s Housing and Community Development Community Development Block Grant Disaster Recovery (CDBG-DR) and Community Development Block Grant Mitigation (CDBG-MIT) programs. Among the projects identified for grant funding were three Community Emergency Resilience Centers (CERCs) proposed by the Department of Emergency Management (DEM). The proposed Centers could provide the following in the event of a natural disaster or other emergency:
• Response equipment/supplies & strategic asset storage and staging
• Resource center for residents -information or electrical charging center
• Incident management (Incident Command Post, responder rehabilitation)
• Temporary Evacuation Assembly Point
• Community Emergency Response Team (CERT) staging/support
• Emergency congregate shelter support
• Emergency animal shelter
• Cybersecurity / business continuity resource sites
• Emergency Commodity Point of Distribution
• Community wireless broadband access
In January 2022, the County entered into a Standard Agreement (No. 17-DRMIT-17008) with HCD for funds for $7,441,626 in funding to be used for three Community Emergency Resilience Centers. Each CERC would be an approximately 3,500 square foot building located on County owned/controlled land, in low to moderate income areas, and away from high hazards areas. At the time of award, five potential CERC sites had been identified: the Sonoma Veterans Memorial Building, the County Administration Center, Santa Rosa Veterans Memorial Building, the Forestville Road Maintenance Yard, and the Petaluma Veterans Memorial Building.
The Department of Emergency Management (DEM) was the initial managing department for the grant and CERCs project. The grant and project were later transferred to the Department of Public Infrastructure (SPI) Special Projects unit because they possessed the resources and expertise to design and construct the project. SPI staff selected the following locations for construction of the CERC buildings, which are currently in project design and environmental review phase:
• Forestville Road Yard - 6194 Forestville St, Forestville, Ca 95436
• County Administration Center - 300 Fiscal Dr, Santa Rosa, Ca 95403
• Sonoma Valley Veteran’s Hall - 121 First St W, Sonoma, Ca 95476
SPI has been working with HCD to increase funding and extend the term of the grant. If adopted, the attached Resolution will allow the County Executive Officer or designee to execute the proposed amendment to increase the grant amount by $3,522,407 for a new, not exceed amount of $10,964,033 and new term ending August 31, 2031. The additional time and funding will enable complete design, permitting, construction, and grant management/close out of the three proposed CERC buildings.
Strategic Plan:
This item directly supports the County’s Five-year Strategic Plan and is aligned with the following pillar, goal, and objective.
Pillar: Resilient Infrastructure
Goal: Goal 2: Invest in capital systems to ensure continuity of operations and disaster response.
Objective: Objective 1: Strengthen critical communications infrastructure, interoperability, and information technology tools relied upon during disasters.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
12/6/2022, Item #33 - Lease for Department of Emergency Management at SMART’s Cloverdale Maintenance Facility.
3/22/2022, Item #17 - Update on Community Emergency Resilience Centers Grant Project and Proposed Locations Review.
10/26/2021, Item #3 - Delegation of Authority For Obtaining and Managing Grant Assistance Provided by the State of California's Community Development Block Grant (CDBG) Mitigation Resilient Planning and Public Services program.
5/11/2021, Item #6 - Delegation of Authority for Obtaining and Managing Grant Assistance Provided by the State of California’s Community Development Block Grant (CDBG) Disaster Recovery and Mitigation programs.
Fiscal Summary
|
Expenditures |
FY25-26 Adopted |
FY26-27 Projected |
FY27-28 Projected |
|
Budgeted Expenses |
|
$3,522,407 |
|
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
|
$3,522,407 |
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
|
$3,522,407 |
|
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
|
|
|
|
General Fund Contingencies |
|
|
|
|
Total Sources |
|
$3,522,407 |
|
Narrative Explanation of Fiscal Impacts:
Approval of the Amendment increases the maximum agreement amount by $3,522,407 (to $10,964,033) and extends the grant term through August 31, 2031. The project is funded through State and federal CDBG-MIT grant funds administered by HCD. Revenue and expense appropriations for this grant are tracked in Capital Project 21CP40051AA (23053-40806200).
Narrative Explanation of Staffing Impacts (If Required):
No additional staffing impacts are associated with this action.
Attachments:
1. Resolution Approving Amendment No. 1 to Standard Agreement No. 17-DRMIT-17008
2. Amendment No. 1 (STD 213A) to the Standard Agreement with HCD
3. Award Announcement
4. CERC Buildings Preliminary Design
Related Items “On File” with the Clerk of the Board:
Standard Agreement No. 17-DRMIT-17008 with HCD