To: Board of Supervisors
Department or Agency Name(s): Clerk-Recorder-Assessor
Staff Name and Phone Number: Kim Barrett, 707-565-3471
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
ParcelQuest Agreement for Clerk-Recorder-Assessor
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Recommended Action:
Recommended action
Authorize the Clerk-Recorder-Assessor to execute an agreement with ParcelQuest to continue to provide certain public records and maps in exchange for a portion of the revenue generated by ParcelQuest for a three-year term ending December 31, 2026.
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Executive Summary:
ParcelQuest is engaged in the business of acquiring, compiling, arranging, selecting, formatting and distributing for a fee, land records and other data and maps in electronic form. ParcelQuest sells licensed subscriptions to such data and maps. Under the proposed agreement with ParcelQuest, the County would continue to provide Assessor and Recorder public records and maps to ParcelQuest for a period of three years, commencing January 1, 2024 and continuing to December 31, 2026, in exchange for a portion of the revenue generated by ParcelQuest.
Discussion:
The proposed three-year revenue generating agreement will take effect when the existing agreement between the County and ParcelQuest expires at the end of this year and will allow the Clerk-Recorder-Assessor to continue to provide certain public records and maps from the Assessor’s Office and Recorder’s Office in exchange for a portion of the revenue generated by ParcelQuest through its sales and licenses to the public. The agreement will reduce the amount of staff time and associated costs dedicated to providing the information to the public directly. The Clerk-Recorder-Assessor will provide records on a monthly basis to ParcelQuest, which are automatically transmitted at no cost, and in return will receive a yearly check from ParcelQuest. The payment will continue to be calculated on 20% of the gross annual revenue generated from the sale and/or licensing of the data and maps for the Sonoma County area.
Strategic Plan:
N/A
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
01/26/2021 Board Item 2020-1304 ParcelQuest Agreement for Clerk-Recorder-Assessor
Fiscal Summary
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Expenditures |
FY23-24 Adopted |
FY24-25 Projected |
FY25-26 Projected |
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Budgeted Expenses |
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Additional Appropriation Requested |
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Total Expenditures |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
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Fees/Other |
$15,000 |
$15,000 |
$15,000 |
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Use of Fund Balance |
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General Fund Contingencies |
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Total Sources |
$15,000 |
$15,000 |
$15,000 |
Narrative Explanation of Fiscal Impacts:
The sales of data and maps to ParcelQuest generates approximately $15,000 in revenue annually.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Attachment 1 Database Information Agreement
Related Items “On File” with the Clerk of the Board:
N/A