To: Board of Supervisors
Department or Agency Name(s): Human Services
Staff Name and Phone Number: Katie Greaves 565-8501
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Human Services Department Amendment to Position Allocation List to Add/Change 5.0 Full-Time Positions
End
Recommended Action:
Recommended action
A) Adopt a position resolution adding 3.0 Full-Time Equivalent (FTE) positions and converting 2.0 FTE time-limited positions to permanent in the Human Services Department to provide services to individuals who are receiving General Assistance (GA) benefits and are without housing.
i. Convert 2.0 FTE existing Social Service Worker III positions assigned to the Housing and Disability Advocacy Program (HDAP) from time-limited to permanent.
ii. Add 1.0 FTE Employment & Training Specialist position for HDAP, GA and CalFresh Employment and Training programs.
iii. Add 1.0 FTE Supervising Employment & Training Specialist position for HDAP, GA and CalFresh Employment and Training programs.
iv. Add 1.0 FTE time-limited Social Service Worker III through September 30, 2024 to provide expanded homeless and housing supports and case management for the Adult Protective Services Home Safe Program.
end
Executive Summary:
The Human Services Department (HSD) is requesting the addition/change of 5.0 FTE positions: 2.0 FTE Social Services Worker (SSW) IIIs that will be converted from time-limited to permanent; 1.0 Employment and Training Specialist; 1.0 FTE Supervising Employment and Training Specialist: and 1.0 FTE time-limited Social Service Worker III (SSW III) through September 30, 2024. The positions are being requested to provide additional services to individuals who are unhoused or at risk of homelessness. Expanded services include HDAP services, social work supports, employment and training programs, and administrative management. All of these services are supported with funding from the California Department of Social Services (CDSS) and no additional County General Fund is requested for these positions.
Discussion:
HSD provides a myriad of programs and services to individuals and families experiencing or at risk of homelessness. CDSS has increased funding for housing services and supports aimed at individuals and families eligible for HSD’s core safety net programs, California Work Opportunity and Responsibility to Kids (CalWORKs), Adult Protective Services (APS), Child Protective Services (CPS), and services to older or disabled adults.
HSD housing programs serve individuals and families working in close coordination with the Department of Health Services Interdepartmental Multi-Disciplinary Team (IMDT), Sonoma County Community Development Commission (CDC), Continuum of Care, and community housing providers. HSD provides funding to the CDC to support enhanced integration of services between departments.
In preparation for expanded services, HSD is requesting the following positions:
• 3.0 FTE Social Service Worker III - Convert two existing time-limited positions to permanent and add one time-limited position (through September 30, 2024)
Converting two time-limited SSW III positions that expire on June 30, 2023 to permanent will allow for the continuation of HDAP services for unhoused and disabled individuals. These SSW III positions provide supportive services and case management to chronically homeless individuals that need assistance and advocacy to apply for and receive disability benefits such as Supplemental Security Income. This income is necessary for individuals to obtain and maintain housing. The existing time-limited HDAP SSW III positions already carry full caseloads, and the program has a waitlist of 14 individuals. The HDAP program has received regular funding via allocation through CDSS since 2018.
The addition of a new time-limited SSW III utilizing designated American Rescue Plan Act (ARPA) funding from the State will provide enhanced support to Adult Protective Services clients age 60 and older, and dependent adults ages 18 -59 who are recently homeless or at risk of homelessness. ARPA funding is in place through September 30, 2024.
• 1.0 FTE Employment and Training Specialist and 1.0 FTE Supervising Employment and Training Specialist
Adding the two positions will provide more capacity to meet the needs of the GA program. This caseload has nearly tripled since April 2022 and is anticipated to continue to rise with the prospective changes to non-congregate shelter facilities resulting in more individuals eligible for and in need of GA services.
With the addition of the requested positions, HSD will provide the following services:
- Social work, housing case management and wrap around services through HDAP, addressing the needs of individuals who are chronically homeless and have a need for Social Security Disability Insurance income, advocacy and connection to safety-net services.
- Social work, housing case management and wrap around services through the Home Safe Program addressing the needs of individuals involved with APS.
- The GA caseload has tripled from March 2022 through December 2022 and is projected to increase further with the anticipated spring closure of two non-congregate shelters that opened during the COVID-19 pandemic. GA program staff provide immediate cash assistance to eligible individuals and act as liaisons with other necessary services including housing and wrap around social work supports through HDAP, employment services through Job Link, and links to other safety net services.
- Provision of Employment & Training services for CalFresh recipients through the CalFresh Employment and Training (CFET) program, prioritizing individuals receiving GA.
- Administrative management of contracted housing case management and wraparound services through the Bringing Families Home and Transitional Youth Housing programs addressing the needs of unhoused families and transitional age youth involved in the Child Welfare System.
Strategic Plan:
N/A
Prior Board Actions:
June 2020: Approved a Position Resolution to add 2.0 FTE time-limited Social Service Worker III positions to the HSD Employment &Training (E&T) Division for HDAP.
Fiscal Summary
|
Expenditures |
FY 22-23 Adopted |
FY 23-24 Projected |
FY 24-25 Projected |
|
Budgeted Expenses |
$187,000 |
$792,600 |
$689,900 |
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
$187,000 |
$792,600 |
$689,900 |
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
$187,000 |
$792,600 |
$689,900 |
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$187,000 |
$792,600 |
$689,900 |
Narrative Explanation of Fiscal Impacts:
1.0 FTE E&T Specialist and 1.0 FTE Supervising E&T Specialist
The prorated cost for 1.0 FTE E&T Specialist in Fiscal Year (FY)2022-23 from 4/4/23 through 6/30/23 is $34,200 at the I-Step. The cost for 1.0 FTE Supervising E&T Specialist in FY 2022-23 from 4/4/23 through 6/30/23 is $39,100 at the I-Step.
The cost for 1.0 FTE E&T Specialist in FY 2023-24 is $140,700 at the I-Step. The cost for 1.0 FTE Supervising E&T in FY 2023-24 is $160,800 at the I-Step.
The cost for 1.0 FTE Supervising E&T Specialist in FY 2024-25 is $165,600 at the I-Step. The cost for 1.0 FTE E&T Specialist in FF 2024-25 is $144,900 at the I-Step.
Funding will be obtained from HDAP, CFET, CalWORKs and CalFresh. All funds are through regular allocations from CDSS, processed through the expense claim for reimbursement of payroll costs. These positions will be used to leverage additional uncapped federal funds through CFET. No additional County General Fund will be used for these positions and no additional appropriations will be requested.
E&T: 2.0 FTE Social Service Worker III Conversion from Time Limited to Permanent
The prorated cost for 2.0 FTE SSW III in FY 2022-23 from 4/4/23 through 6/30/23 is $75,800 ($37,900 per 1.0 FTE) at the I-Step.
The cost for 2.0 FTE SSW IIIs in subsequent years is $327,400 and $337,200 in FYs 2023-24 and 2024-25, respectively.
Funding will continue to be obtained from HDAP, a regular allocation from CDSS through the expense claim for reimbursement of payroll costs.
The Time Limited 2.0 FTE SSW IIIs are budgeted through the end of 6/30/23. Funding for these positions is included in the FY 22-23 adopted HSD budget. No County General Fund will be used for these positions and no additional appropriations will be requested.
Adult and Aging: 1.0 FTE Time-Limited Social Service Worker III Through 9/30/24
Per the State’s County Fiscal Letter (CFL) No. 22/23-47 dated 1/27/23, Sonoma County has $364,920 in unspent FY 21-22 and FY 22-23 APS ARPA allocations available through 9/30/24. No County General Fund will be used for this position and no additional appropriations will be requested.
The cost for 1.0 FTE SSW III is $151,500 in FY 2022-23 at the I-Step. The prorated cost for 1.0 FTE SSW III from 4/4/23 through 6/30/23 is $37,900 at the I-Step.
The cost for 1.0 FTE SSW III is $163,700 in FYs 2023-24 at the I-Step.
The cost for 1.0 FTE SSW III in FY 2024-25 from 7/1/24 through 9/30/24 is $42,200 at the I-Step.
The total cost for this 1.0 FTE SSW III from 2/1/23 through 9/30/24 is $269,000 at the I-Step.
For all positions, the increased cost for FY 2023-24 includes a 4% Cost of Living Adjustment (COLA). The increased cost for FYs 2024-25 includes a 3% COLA.
No additional appropriations are needed in current FY22-23. HSD salary savings is able to absorb the increase cost in FY22-23.
|
Staffing Impacts: |
|
|
|
|
Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
|
Social Service Worker III |
$5,454.34-$6,631.82 |
1 |
|
|
Employment and Training Specialist |
$4,772.55-$5,800.45 |
1 |
|
|
Supervising Employment and Training Specialist |
$5,668.27-$6,890.97 |
1 |
|
Narrative Explanation of Staffing Impacts (If Required):
This has no impact on existing positions.
Attachments:
Position Resolution
Related Items “On File” with the Clerk of the Board:
None