To: Sonoma County Board of Supervisors
Department or Agency Name(s): County Administrator’s Office
Staff Name and Phone Number: Maggie Luce, 707-565-1796
Vote Requirement: Majority
Supervisorial District(s): Countywide
Title:
Title
Gold Ridge Fire Protection District Insurance Payment Reimbursement Agreement
End
Recommended Action:
Recommended action
Authorize the Chair to execute an agreement to reimburse the Gold Ridge Fire Protection District for the costs it incurred to repair County owned vehicles in the amount of $100,014.98.
end
Executive Summary:
This item requests authorization to execute an Agreement to reimburse the Gold Ridge Fire Protection District (“District”) in the amount of $100,014.98 for repairs made to County owned fire and emergency response vehicles during Fiscal Years 2020-2021 and 2021-2022. North Bay Fire (NBF), a non-profit public benefit corporation, was listed as an insured on the County’s insurance policy related to County Service Area 40 (CSA-40) and paid for the necessary repairs to the County owned vehicles. However, the insurance payments were made out to CSA-40, and the County needs to reimburse the District for their out of pocket expenses. Payment to the District is appropriate because NBF was annexed into the District on June 21, 2023.
Discussion:
The County entered into an agreement with North Bay Fire, Inc. on April 19, 2019, to provide fire and emergency services within the boundaries of County Service Area 40 (CSA-40) and provide all maintenance and repairs to any vehicle or apparatus owned by any Voluntary Fire Company within CSA 40. During Fiscal Years 2020-2021 and 2021-2022, the County’s insurance policy for vehicles owned by the County listed North Bay Fire as an insured. During this timeframe, North Bay Fire paid for repairs to County owned fire and emergency vehicles in the amount of $100,014.98 (attachment A). The County received the reimbursement claims for the $100,014.98 in repairs paid by North Bay Fire.
On June 21, 2023, the Sonoma Local Agency Formation Commission recorded a Certificate of Completion for a Reorganization of Territory, in which North Bay Fire was annexed into the Gold Ridge Fire Protection District (District). Therefore, the Reimbursement Agreement for Insurance Claims Between the County of Sonoma and the District (attachment B) authorizes the County to reimburse the District for the $100,014.98 in insurance payments.
Strategic Plan:
N/A
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
March 19, 2019 - Approved the Original North Bay Fire and Enhanced Services Agreements <https://sonoma-county.legistar.com/LegislationDetail.aspx?ID=3890543&GUID=B78DE1A7-905F-4EDA-AEBC-2D4772810A2D&Options=&Search=>
Fiscal Summary
|
Expenditures |
FY 23-24 Adopted |
FY24-25 Projected |
FY 25-26 Projected |
|
Budgeted Expenses |
$100,015 |
|
|
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
$100,015 |
|
|
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
|
|
|
|
Fees/Other |
|
|
|
|
Use of Fund Balance |
$100,015 |
|
|
|
Contingencies |
|
|
|
|
Total Sources |
$100,015 |
|
|
Narrative Explanation of Fiscal Impacts:
This expense will be funded with available fund balance in the CSA 40 fund, and the needed budget adjustments will be made during Q1 Consolidated Budget Adjustments.
Narrative Explanation of Staffing Impacts (If Required):
N/A
Attachments:
Attachment A: NBF Reimbursement Invoice
Attachment B: Gold Ridge Insurance Payment Reimbursement Agreement
Related Items “On File” with the Clerk of the Board:
None