To: Sonoma County Board of Supervisors, Board of Commissioners of the Community Development Commission
Department or Agency Name(s): County Administrator’s Office, Transportation and Public Works, Regional Parks, Community Development Commission
Staff Name and Phone Number: Yvonne Shu, 565-1739
Vote Requirement: Majority
Supervisorial District(s): All
Title:
Title
Acceptance of Awards from the Federal Emergency Management Agency Hazard Mitigation Grant Program and Related Allocation of $77,703 from the General Fund Resiliency Set Aside.
End
Recommended Action:
Recommended action
A) Adopt a concurrent resolution authorizing the acceptance of grant awards and the execution of grant agreements Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program for the following projects: Transportation and Public Works’ (TPW) Forestville Yard Generator and Geyserville Drainage Feasibility Plan; Regional Parks’ Hood Mountain Soil Stabilization and Revegetation; and Community Development Commission’s (CDC) Flood Elevation Program.
B) Allocate $77,703 from the General Fund Resiliency Set Aside for the required 25% local cost share for Regional Parks’ Hood Mountain Soil Stabilization and Revegetation project.
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Executive Summary:
In the aftermath of the 2017 Sonoma Complex fires and other recent disasters, County departments and agencies have sought funding through FEMA’s Hazard Mitigation Grant Program (HMGP) to improve the resiliency of County facilities in the event of wildfires, seismic events, floods and other hazards.
With applications submitted in 2018, the following four projects were recently awarded grants and require your Board’s acceptance:
|
Dept |
Project |
Grant Amount |
Local Match (Match Source) |
Total Project |
|
TPW |
Forestville Yard Generator |
$120,000 |
$40,000 (Roads Fund) |
$160,000 |
|
TPW |
Geyserville Drainage Feasibility Plan |
$124,999 |
$41,667 (Roads Fund) |
$166,666 |
|
Parks |
Hood Mountain Soil Stabilization and Revegetation |
$233,110 |
$77,703 (Resiliency Set Aside) |
$310,813 |
|
CDC |
Flood Elevation Program (DR-4344) |
$1,185,545 |
$395,182 (property owner contribution) |
$1,580,727 |
Also with your Board’s approval, $77,703 will be appropriated from the General Fund Resiliency Set Aside for the local match of Regional Parks’ Hood Mountain Soil Stabilization and Revegetation project.
Discussion:
The Federal Emergency Management Agency’s (FEMA) Hazard Mitigation Grant Program (HMGP) helps communities implement hazard mitigation activities following a Presidential Major Disaster Declaration. HMGP funding is used to provide protection to undamaged parts of a facility or to prevent or reduce damages caused by future disasters. HMGP is managed by the State under funding provided for in the Stafford Act. The entire State - not just presidentially declared counties - may qualify for HMGP mitigation projects. The State receives a percentage of the total federal share of the declared disaster damage amount, which it uses to fund projects anywhere in the State, regardless of where the declared disaster occurred or the disaster type. The cost share for HMGP is 75% federal with a 25% local match.
A. Grant Awards
With applications submitted in 2018, the following four projects and associated grants require your Board’s acceptance:
TPW: Forestville Road Yard Generator
$120,000 awarded November 2020; completion by November 2023
The County will install a 20 kilowatt, stand-by generator at the Forestville Road Yard. The generator will sit atop a fuel tank and be housed in a weather and sound attenuating enclosure.
TPW: Geyserville Drainage Feasibility Plan
$124,999 awarded January 2021; completion by January 2024
TPW will identify problems leading to flooding issues and devise solutions and projects that will help to repair and improve drainage infrastructure in Geyserville and surrounding areas.
Regional Parks: Hood Mountain Soil Stabilization and Revegetation
$233,110 awarded December 2020; completion by September 2023
This project will revegetate and stabilize the bulldozer lines along the ridgeline in the park to prevent rainfall from mobilizing exposed soils, reduce the rainfall impact and facilitate infiltration - reducing the potential for flooding and debris flow.
CDC: Flood Elevation Program
DR-4344 $1,185,545 awarded May 2020; anticipated completion April 2023
The Sonoma County Flood Elevation Program elevates single and multi-family dwellings above established base flood elevation, which reduces damage to structures and prevents loss of life and property. This particular award will elevate six homes in the Russian River area. The County’s Flood Elevation program has elevated 293 homes since its inception in 1997; over the years, the program has been funded by both HMGP and Flood Mitigation Assistance (FMA) grants.
B. Appropriation of Resiliency Set Aside
The cost share for HMGP is 75% federal and 25% local match. The County’s share is projected at the beginning of the application process, and funding sources are identified before the application is submitted.
The Hood Mountain Soil Stabilization and Revegetation project will require your Board’s approval to appropriate 25% of the total project cost, or $77,703, from the General Fund Resiliency Set Aside for the required local match.
The Roads Fund will be the local match source for TPW’s Forestville Yard Generator and Geyserville Drainage Feasibility Plan projects, and as with previous flood elevation funding, CDC’s local match will come from property owner contributions.
Since 2017, $17.9 million has been awarded, or obligated, in HMGP grant funding, with total project costs of $30.7 million. Upon award, the department can begin to work on the mitigation project. Attachment 2 provides a summary of the status of HMGP applications, and Attachment 3 provides brief descriptions of the awarded projects.
Prior Board Actions:
Fiscal Summary
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Expenditures |
FY 20-21 Adopted |
FY 21-22 Projected |
FY 22-23 Projected |
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Budgeted Expenses |
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Additional Appropriation Requested |
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Total Expenditures |
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Funding Sources |
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General Fund/WA GF |
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State/Federal |
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Fees/Other |
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Use of Fund Balance |
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Contingencies |
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Total Sources |
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Narrative Explanation of Fiscal Impacts:
$77,703 from the General Fund Recovery and Resiliency set aside will be transferred to Regional Parks for the Hood Mountain Soil Stabilization and Revegetation project.
Offsetting revenue and expenditure appropriations for these four projects (TPW’s Forestville Yard Generator, TPW’s Geyserville Drainage Feasibility Plan, Regional Parks’ Hood Mountain Soil Stabilization and Revegetation, and CDC’s Flood Elevation Program DR-4344) will be appropriated by the departments in conjunction with the County Administrator Office’s budget team as part of the FY 2020-21 second quarter consolidated budget adjustment process.
After the 2017 wildfires, the County set aside $4 million in anticipation of the local share requirement for disaster recovery grants. The current balance of the Resiliency Set Aside is $1,634,550, assuming all HMGP proposals that are presently under either CalOES or FEMA review are approved:
|
Grant Match |
$4,000,000 |
|
|
Creative Sonoma-NEA Community & Economic Redev Projects |
$118,000 |
|
Awarded Projects - match amount |
|
|
|
Hood Mountain Soil Stabilization and Revegetation |
$77,703 |
|
|
Radio Disaster Alert Devices for Vulnerable Populations |
$11,000 |
|
|
Advance Assistance: Wildfire Adapted Sonoma County Phase 1 |
$564,170 |
|
|
Fire Early Warning Camera System |
$680,680 |
|
|
Data Center Generator |
$164,545 |
|
|
Operational Area Multi-Jurisdictional Hazard Mitigation Plan Update |
$83,333 |
|
|
Community Wildfire Protection Plan Update |
$50,000 |
|
Grant Match Balance |
$2,250,569 |
|
|
HMGP projects under FEMA or CalOES review |
$616,019 |
|
Estimated Set Aside Balance for Grant Match |
$1,634,550 |
The County has active grant applications for new HMGP funding and FEMA’s Building Resilient Infrastructure and Communities (BRIC) program, and these projects will require use of the Resiliency Set Aside to meet the local match requirement. The County has not received word whether these applications have advanced to the review stage and therefore these match requirements are not included in the table above.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
Attachments:
1. Grant acceptance resolution
2. Summary of HMGP applications
3. Descriptors of Awarded HMGP Grants since 2017
Related Items “On File” with the Clerk of the Board: