To: Board of Supervisors
Department or Agency Name(s): Department of Health Services
Staff Name and Phone Number: Nolan Sullivan 707-565-4774; Amelyn Olson 707-565-2696
Vote Requirement: 4/5th
Supervisorial District(s): All
Title:
Title
Public Health Agreements: Axon Body-Worn Camera Agreement and Tuberculosis Controller Services
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Recommended Action:
Recommended action
A) Authorize the Director of Health Services, or designee, to execute a Master Services and Purchasing Agreement with Axon Enterprise, Inc. for body-worn cameras, associated equipment, software, cloud-based services, and support for Sonoma County Animal Services, for a ten-year term and an amount not to exceed $210,343, including approval of the agreement’s non-standard indemnification and limitation of liability provisions subject to County Counsel approval as to form.
B) Authorize the Director of Health Services, or designee, to execute amendments and related documents that do not materially alter the scope of services or increase the maximum agreement amount, subject to County Counsel approval as to form and availability of appropriations.
C) Adopt a Resolution adjusting the Fiscal Year 2026-2027 Department of Health Services budget to increase appropriations by $75,000 to support contracted Tuberculosis Controller and related public health medical services. (4/5th Vote Required)
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Executive Summary:
The Department of Health Services (DHS) requests Board authorization for two Public Health operational needs.
First, DHS requests authorization to execute a ten-year agreement with Axon Enterprise, Inc. for body-worn cameras and associated technology for Sonoma County Animal Services (SCAS). The proposed agreement includes body-worn cameras, equipment, evidence storage, software, and related services. The Axon quote identifies a 120-month program with a total cost of $205,466.84 and an estimated total, including tax, of $210,343. The agreement includes non-standard indemnification and limitation of liability provisions that require specific Board approval.
DHS requests $75,000 in additional FY 2026-2027 appropriations for Tuberculosis (TB) Controller services which will sustain public health medical services for a dangerous infectious disease.
Discussion:
Axon Body-Worn Camera Agreement
Since 2024, Sonoma County Animal Services has used body-worn camera technology to support field operations, documentation, accountability, and evidence management. The Board previously authorized implementation of the program on June 10, 2024. Recordings are stored in Axon Evidence/Axon Cloud. The County retains ownership of its content, and the agreement includes security requirements for protecting customer data. Access within SCAS is limited to authorized personnel and system activity is audited. SCAS has established policies and procedures governing activation, use, access, and retention of body-worn camera recordings. SCAS currently receives body-worn camera equipment and services through an existing Axon agreement. The proposed agreement will replace the County’s current Axon agreement and continue the existing program and provides updated equipment, software cloud-based evidence storage, and related services at improved pricing through Axon Enterprise, Inc. The current agreement remains in effect, so there will be no gap in services. DHS proposes entering into a ten-year agreement with Axon Enterprise, Inc. for body-worn cameras and related hardware, software, cloud services, and support.
The proposed package includes eleven Axon Body 4 cameras, docking equipment, unlimited evidence storage, Axon Evidence services, Axon Community Link, Axon AI Assistant, warranties, and scheduled equipment refreshes over the ten-year term. The new agreement is for a ten-year term from effective date.
The quote provides for a total cost of $210,343 over the ten-year term. Following the initial payment, the quote provides for annual payments of approximately $21,317.
Procurement
The proposed Axon body-worn camera system will be procured through Sourcewell cooperative purchasing contract #101223-AXN, which was competitively solicited through Sourcewell RFP 101223 for Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories. The contract includes body-worn cameras, related hardware, evidence management, software, and related services. Sonoma County Purchasing Policies and Procedures authorize cooperative purchases from other public agencies or cooperative purchasing programs without a separate competitive solicitation, provided pricing is competitive with comparable products in the marketplace.
Non-Standard Contract Terms
Axon's standard Master Services and Purchasing Agreement contains indemnification, warranty, and limitation of liability provisions that differ from the County's standard contractual provisions. County Counsel and Axon have reached an agreement on the provisions.
DHS also requests authority for the Director of Health Services, or designee, to execute amendments and related documents that do not materially alter the scope of services or increase the maximum agreement amount, subject to County Counsel approval as to form and availability of appropriations. This authority will allow DHS to administer routine changes during the ten-year agreement term without returning to the Board when there is no material change in scope or cost.
Tuberculosis Controller Services
DHS requests additional FY 2026-2027 appropriations to support continued TB Controller services after the term of Interim Health Officer Dr. Michael Stacey concludes.
From 2016 through 2025, DHS contracted for dedicated TB Controller services through the Disease Control Program. After the prior contractor retired, these responsibilities were absorbed into the Interim Health Officer role, since the Department’s interim Health Officers had specialized TB expertise, and contracting for the service was no longer necessary.
As DHS moves away from the Interim Health Officer structure, it needs dedicated TB medical expertise to maintain continuity of tuberculosis control activities and to support the transition of these responsibilities to the Deputy Health Officer.
To meet this need, DHS has executed an initial agreement with Dr. Stacey to provide TB Controller services from November 1, 2026, through February 28, 2027. At $50,000, the contract falls within the Department’s delegated authority, so Board approval of the agreement itself is not required. Services began November 1, 2026, ahead of this Board action, to avoid a gap in specialized TB medical oversight. DHS retains the option to extend the agreement for two additional months at a cost of $25,000.
The requested Board action is to provide sufficient FY 2026-2027 appropriations for DHS to execute and administer the agreement and any amendments under existing authority.
Strategic Plan:
This item directly supports the County’s Five-year Strategic Plan and is aligned with the following pillar, goal, and objective.
Pillar: Healthy and Safe Communities
Goal: Goal 1: Expand integrated system of care to address gaps in services to the County’s most vulnerable.
Objective: Objective 2: Identify gaps in the Safety Net system of services and identify areas where departments can address those gaps directly, and seek guidance from the Board when additional resources and/or policy direction is needed.
Racial Equity:
Was this item identified as an opportunity to apply the Racial Equity Toolkit?
No
Prior Board Actions:
On June 10, 2024 the Board of Supervisors delegated authority to the Department of Health Services Director, or designee, to execute the necessary contracts to implement a Body Worn Camera program supporting Animal Control Officers’ services. The value of the contracts shall not exceed a total of $93,798 for a term of July 1, 2024 - June 30, 2029.
Fiscal Summary
|
Expenditures |
FY26-27 Adopted |
FY27-28 Projected |
FY28-29 Projected |
|
Budgeted Expenses |
$18,760 |
$21,317 |
$21,317 |
|
Additional Appropriation Requested |
$75,000 |
|
|
|
Total Expenditures |
$93,760 |
$21,317 |
$21,317 |
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
|
|
|
|
State/Federal |
$75,000 |
|
|
|
Fees/Other |
$18,760 |
$21,317 |
$21,317 |
|
Use of Fund Balance |
|
|
|
|
General Fund Contingencies |
|
|
|
|
Total Sources |
$93,760 |
$21,317 |
$21,317 |
Narrative Explanation of Fiscal Impacts:
This request increases the FY 2026-2027 Adopted Budget by $75,000 for the Department of Health Services’ Disease Control budget. The $18,760 for Axon body-worn cameras for Sonoma County Animal Services is already included in the adopted budget and will be funded through agreements with the Cities of Santa Rosa and Petaluma, bringing the total budget of this item to $93,760.
The Department of Health Services is requesting a six-month contract for Tuberculosis (TB) Controller services in the amount of $75,000. Because this expense was not included in the adopted FY 2026-2027 budget, appropriations in the Disease Control budget will be increased by $75,000, funded through 1991 Realignment.
Narrative Explanation of Staffing Impacts (If Required):
None
Attachments:
Attachment 1 - Budget Resolution
Attachment 2 - Draft Axon Agreement
Related Items “On File” with the Clerk of the Board:
None