To: Sonoma County Board of Supervisors
Department or Agency Name(s): Regional Parks
Staff Name and Phone Number: David Robinson, 707-565-2824
Vote Requirement: Majority
Supervisorial District(s): Fourth
Title:
Title
Cloverdale River Park Joint Powers Agreement with the City of Cloverdale
End
Recommended Action:
Recommended action
Authorize the Chair to execute a Joint Powers Agreement with the City of Cloverdale for landscape maintenance services from July 1, 2022, to June 30, 2025, not to exceed $237,304.62. (Fourth District)
end
Executive Summary:
Cloverdale River Park is a 44-acre County owned park facility along the Russian River at the north end of the City of Cloverdale adjacent to the City of Cloverdale’s 59-acre River Park. Since 2001, Regional Parks has contracted with the City of Cloverdale to provide routine landscape and trail maintenance at Cloverdale River Park. The City of Cloverdale has been a committed partner providing operational and cost efficiencies for Regional Parks with these agreements. In 2009, the City of Cloverdale requested that the agreement format be changed from a Professional Services Agreement to a Joint Powers Agreement (JPA) and Regional Parks complied with that request.
Discussion:
Cloverdale River Park is approximately 21 miles north of the closest Regional Park facility at Healdsburg Veterans Memorial Beach. Since opening the park in 2001, Regional Parks has partnered with the City of Cloverdale to perform the daily maintenance and operational tasks including seasonal mowing along trails, trash removal and other minor repairs. In 2022, Regional Parks installed a pit toilet at the site. In addition to the maintenance, the City of Cloverdale will additionally open, clean and lock the restroom facilities. Regional Parks estimates it will cost more than $560,000 over the term of the Agreement to provide comparable services with Regional Parks’ maintenance staff.
Other considerations for Regional Parks include travel time to and from the maintenance hub at Healdsburg Memorial Beach to Cloverdale River Park, wear and tear on vehicles and equipment. Utilizing the City of Cloverdale also reduces the carbon footprint due to its proximity to the City’s River Park already being maintained by City staff. Additionally, Cloverdale City staff work closely with Regional Parks staff to communicate timely information critical to operating the facility with limited presence from County staff.
In 2009, the City of Cloverdale requested that the agreement format be changed from a Professional Services Agreement to a Joint Powers Agreement. If approved, this would be the fourth agreement in a Joint Powers Agreement format and the sixth agreement in total with the City for maintenance services at Cloverdale River Park. The City Manager of Cloverdale requested and received City Council authorization to enter into this agreement. This item was approved at the December 7, 2022, Cloverdale City Council meeting.
Regional Parks requests the Board to authorize the Director of Regional Parks execute the attached Joint Powers Agreement with the City of Cloverdale.
Strategic Plan:
N/A
Prior Board Actions:
The Board of Supervisors approved Joint Powers Agreements with the City of Cloverdale on June 15, 2010, November 13, 2013, and December 13, 2016.
Fiscal Summary
|
Expenditures |
FY 22-23 Adopted |
FY23-24 Projected |
FY 24-25 Projected |
|
Budgeted Expenses |
77,215.20 |
78,997.88 |
81,091.54 |
|
Additional Appropriation Requested |
|
|
|
|
Total Expenditures |
77,215.20 |
78,997.88 |
81,091.54 |
|
Funding Sources |
|
|
|
|
General Fund/WA GF |
47,215.20 |
48,997.88 |
51,091.54 |
|
State/Federal |
|
|
|
|
Fees/Other |
30,000 |
30,000 |
30,000 |
|
Use of Fund Balance |
|
|
|
|
Contingencies |
|
|
|
|
Total Sources |
77,215.20 |
78,997.88 |
81,091.54 |
Narrative Explanation of Fiscal Impacts:
The cost of this agreement will come from a combination of day use fees collected in addition to General Fund. Regional Parks and the City of Cloverdale have agreed to invoice at a flat rate of $18,942.05 per quarter for the services defined in the Scope of Work for the three-year term of the agreement with the additional flat rate of $10,000 for the emergency and open scope services. This will simplify budgeting and accounting for both the County and the City.
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Staffing Impacts: |
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Position Title (Payroll Classification) |
Monthly Salary Range (A-I Step) |
Additions (Number) |
Deletions (Number) |
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Narrative Explanation of Staffing Impacts (If Required):
None
Attachments:
Joint Powers Agreement
Related Items “On File” with the Clerk of the Board:
None